Replace Your Paper Visitor Book.
The e-Reception Book is the fast, compliant and secure way for your visitor’s and staff to quickly check-in. Replace your paper visitor and staff books with a digital solution that is GDPR compliant.
Contactless Visitor & Staff Check-In
Visitors & Staff can check-in to your home, contactless. Simply scan the QR code displayed on the iPad with your smartphone & submit your details on check-in. This will reduce the spread of coronavirus & support your COVID-19 workplace policy.
NHS Test & Trace Capture
e-Reception Book now fully supports NHS Test & Trace. Simply upload your poster to the dashboard & allow visitors to scan the code as per of their check-in process.
Full Company Branding
e-Reception Book allows you to add your care home branding. This includes logo, colours and background wallpaper. Greet your visitors with a personalised check-in experience.
Unlimited Custom Fields.
The e-Reception Book allows you to create your own custom questions for visitors & staff. Example of this would be temperature reading for COVID-19 & purpose of visit.
Digital Visitor Screening
The e-Reception Book visitor management system provides you with a tool to digitally screen visitors and contractors which can help during a medical crisis such as COVID-19 from avoiding unnecessary contact with your staff. Require your visitors to digitally agree a document to determine if they are a safety risk to your business.
KLOE Feedback Questions.
Instantly capture visitor feedback against KLOE rating, using our simple emoticon happy or not type system. This feedback can be presented to a CQC Inspector and help improve any areas.
Easy To Use For All Ages.
Visitors of all ages, can compliantly check-in, with a few simple taps. All visitor details are kept private and secure. Impress your visitors with a modern check-in experience.
“The e-Reception Book has transformed our visitor management at Little Brook House. Visitor’s of all ages can check-in with ease. It’s very user friendly and modernises our home. We particularly like the feedback reviews when people leave”.
Luci Hammett
Little Brook House
Leading Features
Encourage repeat visitors, digitally monitors resident visits, allows KLOE survey questions, includes staff check-in and residents check-out. GDPR safeguard personal information and improve your CQC rating.
QR Contactless Check-In
Keep an accurate record of your staff arrival/departure times. Staff can simply check-in with a few taps or with a barcode/QR code. You can also export the data instantly.
Resident Check-in & Out
Residents are able to be check-out using the tablet device. They can also provide information to why they are checking-out, for example, going to the doctors. Residents can check-in upon their return.
Auto Email Notifications
Visitors will automatically receive a welcome email, that can include Fire, Health & Safety documents. Your employees will also receive an automated notification, alerting them that their visitor has arrived.
Real-Time Dashboard
The online encrypted dashboard allows your management team to have a clear, real-time view of who’s present within your care home. The dashboard provides you with a wealth of information, analytics and statistics. Encourage repeat visitors with pre-approval.
Digital Fire Escape Mode
The e-Reception Book includes an evacuation mode that provides your reception team with a digital list of visitors within the building. Improve your building risk assessment and conduct a more effective fire-role call.
KLOE Feedback & Custom Questions
As a visitor checks-out on the iPad device, they are able to provide KLOE feedback, using our simple smiley face system. This feedback can be given to a CQC inspector.
Pricing
Care Edition
£299.99 / year (ex. VAT)
£49.99 ex.VAT app creation
Visitor, Contractor & Staff Check-in
Unlimited Device Pairing
Real-time Dashboard
Secure Data Export
Automated Email Notifications
Full Branding
Fire & Evacuation Mode
Fully GDPR, Opt-in Compliant
Visitor Reviews
Dynamic Visitor Categories
Digital Signatures (Document Signing)
Visitor Pre-registration
Staff Contactless Check-in
Staff Tracking
Badge Printing
DBS Check
Resident Check-in
QR Contactless Check-in
KLOE Feedback
Visitor Photos
Request Further Information
Submit your details below to learn how we can help your Care Home get ready to welcome back visitors, staff and contractors to your workplace, safely. The e-Reception Book is trusted by 000’s of CQC Members to digitally safeguard their residents during COVID-19.